Diary Management – Hybrid Working

Published: 30th September 2021

Please ensure your Outlook calendar is visible to everyone. Make sure it’s set to either ‘Can view titles and locations’ or ‘Can view all details’. To access this box, go to your Calendar, click on Home in top menu, then the three dots, Share and then Calendar.

Then, ensure you choose My Organisation, and select which level of access you’d like to grant. Ensure it’s either Can View Titles and Locations or Can View All Details. You won’t want to allow people to edit your calendar. Then click Apply.

If you want to hide a meeting or appointment from view, use the Private option. Right click on any meeting in your calendar and choose Private.

Please mark any days you will be spending on campus with an appointment showing the appropriate hours. Make sure you specify that you are Free when creating this:

Block off any sections of your day that you won’t be available for any reason, e.g. school drop-off etc. Make sure these are designated as Busy.